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Engineers Without Borders - Gateway Chapter - Nominations Memorandum
Nominations Memorandum PDF Print E-mail
Attachment 2 – Nominations Memorandum

June 26, 2007


EWB Gateway Professional Partners Chapter Nomination Process

As per Article I of the Bylaws (attached) of the Constitution of EWB-Gateway Professional Partners Chapter (GPPC), dated September 11, 2006, nominations and elections shall be held once per year for the following positions:

1.    The President
2.    The Vice-President
3.    The Secretary
4.    The Treasurer
5.    The Immediate Past President (ex-officio, non-voting)
6.    The University Chapter Liaison 1 (Univ. of Missouri – Columbia, U of M – Rolla)*
7.    The University Chapter Liaison 2 (Washington Univ., S. Illinois Univ.)*
* - The University Chapter Liaison was split into two positions by vote at the June 26 membership meeting.
As per the Bylaws, the President shall assume the position of Immediate Past-President after their term as President has ended.  The Vice-President shall automatically succeed the President.  Nominations shall be sought for the positions of Vice-President, Secretary, Treasurer, and University Chapter Liaison positions.
Nomination Process:
1.  Request nominations of the voting membership for the four positions.  Note that a person may nominate themselves.  Only full members are permitted to submit nominations and vote.
2.  Include one paragraph on that persons qualifications and why they would perform well as an officer in EWB.
3.  Return nominations by Monday, July 15, 2007 to the Nominations Committee Chair. *
4.  The Nominations Committee shall be comprised of the Immediate Past President, the President, and the Vice-President and be chaired by the Immediate Past President.  That position is currently vacant, so the President shall assume chair of the nominations committee.
5.  All candidates must me members in good standing of EWB-USA and the Gateway Professional Partners Chapter if elected.  The requirement that nominees be a member for one full year prior to election as an officer is waived until 2009 as per the Bylaws.
6.  The Secretary shall distribute ballots to the membership after nominations have been received.  Only members in good standing will be allowed to vote.  Votes will be collected prior to September 1, 2007.  The candidate receiving the highest number of votes for a position shall be declared elected.  Elected candidates shall assume their office on October 1, 2007.

* - The date for nominations was extended to July 15, 2007 by vote at the June 26, 2007 membership meeting.

Duties of these offices are as follows:
    The President:  Conducts the business of the Chapter with the elected officers and coordinates between the Chapter and EWB-USA.  The President shall ensure that all orders and resolutions of the Chapter are executed.  The President shall be the chairman of the Executive Committee and the Chapter representative to EWB-USA and the Regional Organization.  The President shall chair all Executive Committee and regular subscribing member meetings.  The President’s term shall be for a period of one year plus the remainder of the previous President’s term if the office was assumed because of absence or disability of the President.
    The Vice-President:  Performs the duties assigned by the President.  The Vice-President prepares and submits the Chapter’s Annual Report to EWB-USA.  The Vice-President shall, in the absence or disability of the President, perform the duties and exercise the powers of the President.  The Vice-President will automatically succeed the President at the end of the President’s term.
    The Secretary:  Records official minutes of all meetings of the Executive Committee and regular subscribing member meetings.  The Secretary shall be responsible for communications both within the Chapter and between the Chapter and EWB-USA.  This includes overseeing the content of the Chapter website.  The Secretary shall assist in administrative management of all meetings of the chapter.  
    The Treasurer:  Receives, records, and accounts for income and pays out, records, and accounts for all approved expenses of the Chapter.  The Treasurer shall prepare the financial section of the Annual Report of the Chapter for use of the Vice-President.  The Treasurer shall prepare and present a financial report for all Chapter meetings or as requested by the President.  The Treasurer shall prepare an annual budget for approval by the Membership.  The Treasurer shall be responsible for the accounts of the Chapter and subject to audit as prescribed by the Bylaws.    
    The Immediate Past President (ex-officio):  Advises the current Executive Committee on matters of business conducted in the previous administration.  The Past President provides continuity to the Chapter.
    University Chapter Liaisons:  Interact with Student Chapters by attending their meetings, reporting on Chapter activities at those meetings, reports on Student Chapter activities at Chapter meetings, and provides guidance to Student Chapters as needed.



Current office holders are:
President:  Dave Schepers
Vice-President:  Vicki LaRose
Secretary:  Matt Volz
Treasurer:  Bill Kremer
Immediate Past-President:  Vacant
University Chapter Liaison:  Ken Berry

Current Committee Chairs are:
Project Planning Committee:  Melissa Allen
Technical Advisory Committee:  Jennifer Meyer
Planning Committee:  Paula Grahlherr
Financial Committee:  Tom Lachajczyk
 

BYLAWS
APPROVED BY EXECUTIVE COMMITTEE:  FEBRUARY 23, 2006
Amended September 11, 2006
ENGINEERS WITHOUT BORDERS - USA
GATEWAY PROFESSIONAL PARTNERS CHAPTER


ARTICLE I:  NOMINATION AND ELECTION OF OFFICERS

    Section 1.  The Secretary shall request nominations from the subscribing members.  The Chapter Secretary shall present a ballot for the offices of Vice-President, Secretary, Treasurer, and University Chapter Liaison to the subscribing members of the Chapter.  
    Section 2.  Nominations shall be submitted to the Chapter Secretary before July 1.  Following the nomination process, the Secretary shall prepare and distribute ballots via paper or electronic means.  The voting process shall be completed no later than September 1.  The candidate receiving the highest number of votes for each office shall be declared elected.  Officers shall assume office on the first day of the following October.  
    Section 3.  No member of the Executive Committee may serve more than four consecutive terms in the same office.  
    Section 4.  Voting Members of the Chapter shall be eligible for election to the Executive Committee after one full year of membership.  This requirement shall be waived for the first two years after the Chapter is officially designated as such by EWB-USA.
    Section 5.  The initial appointment of the Executive Committee for the Chapter’s first year of operation shall be by agreement of a temporary Organizing Committee, which shall be dissolved immediately after the initial Executive Committee is determined.  The Organizing Committee shall be comprised of those members or future members of the Chapter present at the inaugural meeting of the Chapter.  The process for nominating and electing officers shall be waived until the start of the Chapter’s first full fiscal year, which is October 1, 2006.  The time served by the initial Executive Committee through September 30, 2006 shall not count as time served in the determination of term limits.
 
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